SAMFA Policies

Refund Policy    Conflict & Dispute Resolution    Fundraising Policy    Equipment Policy

Refund Policy

Refund Request Form

The St.Albert Minor Football Association is a non-profit organization.  The Association strives to maintain the lowest possible fees and ensures that our members receive the highest level of football programming possible.

The Association incurs an administrative cost for each player including, but not limited to: player insurance, equipment, first aid supplies, uniforms, and team expenditures.  It is because of these costs that SAMFA adheres to a strict refund policy.

To receive a refund from the Association, the member/parent must fill out the Refund Request Form completely, within the specified time constraints.

Refunds of partial fees may be made as follows, and only upon the return of equipment:

  • Less $50.00 Administration Fee (prior to August 15, 2019)
  • Refund of 50% of registration rate (prior to September 10, 2019)
  • No Refunds after September 10, 2019
  • Refunds are provided only after all equipment is returned to SAMFA.

Withdrawal due to an injury will be subject to a $50.00 Administration Fee, plus a pro-rated discount based on the number of games played by the team, and will only be considered with a Doctor's note.

To inform SAMFA that a player is dropping out and to seek a refund, please contact both the Treasurer and the Divisional Registrar.  The Refund Request Form must be completed in full and returned via e-mail to our Registrar.

Please note:  The timeline for processing refunds will be 4-6 weeks from the receipt of the Refund Request.

It is the responsibility of the parent(s) to “immediately” notify both the SAMFA Registrar and Treasurer of the fact that a player is dropping out (for whatever reason). Parents must immediately make arrangements to return SAMFA equipment and pick-up the equipment deposit and refund cheques.


Conflict & Dispute Resolution

SAMFA Conflict/Dispute Resolution Process

SAMFA Coaches' Code of Conduct

SAMFA Parents' Code of Conduct

SAMFA Anti-Bullying & Harassment Policy


SAMFA Conflict and Dispute Resolution Process

We request that all members use the attached process for addressing concerns/complaints regarding any aspect of football that affects SAMFA players and members.

If your complaint is in regard to football matters that are outside the control of SAMFA, such as league issues controlled by the Capital District Minor Football Association (CDMFA) or officiating which is dealt with through the Edmonton Football Officials Association EFOA), we ask that you bring your concern to the attention of the SAMFA President. The President will assist the member to get in touch with the appropriate Association contact (e.g. for the CDMFA, EFOA or other). SAMFA is committed to supporting the parent with their complaint through to resolution.

In this manner, our Association will become more knowledgeable about our members' concerns and will be able to assist in resolving issues. We thank you for your cooperation.

The CDMFA is our governing body ...

The CDMFA is the Capital District Minor Football Association. The CDMFA is a Registered Society (Alberta) whose members operate the league in order to provide the opportunity for minor football teams in the City of Edmonton and its surrounding communities to play each other in the spirit of friendly competition.

The guidelines listed above, are governed by the policies of CDMFA.  A Code of Conduct is documented for players, parents, coaches, board members and board executive. Refer to the CDMFA Rules, Polices and Procedures; Item #11.



Equipment Policy

Equipment Agreement

 Equipment Deposit Cheques

The rental of the player’s equipment is included in their registration fee.  However, to ensure all equipment is returned promptly and in good condition, an Equipment Deposit cheque of $350 is required.  We ask that the cheque be postdated to December 1, 2019 and will be returned to the parent when the equipment has been returned in clean condition at the end of the designated season.



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