SAMFA Policies

·       Refund Policy    

·       Conflict & Dispute Resolution    

·       Fundraising Policy    

·       Equipment Policy

Refund Policy

Refund Request Form

The St.Albert Minor Football Association is a non-profit organization.  The Association strives to maintain the lowest possible fees and ensures that our members receive the highest level of football programming possible.

The Association incurs an administrative cost for each player, including, but not limited to: player insurance, equipment, first aid supplies, uniforms, and team expenditures. Because of these costs, SAMFA adheres to a strict refund policy.

Fundraising fees are non-refundable and program refunds will not be issued until fundraising raffle stubs have been returned to the organization.

To receive a refund from the Association, the member/parent must fill out the Refund Request Form completely, within the specified time constraints.

Refunds of partial fees may be made as follows, and only upon the return of equipment:

For Fall Season Tackle

• Less $50.00 Administration Fee (prior to August 15)
• Refund of 50% of registration rate (prior to September 15)
• No Refunds after September 15
• CDMFA and Alberta Football fees are non-refundable 
• Refunds are provided only after all equipment is returned to SAMFA.

To inform SAMFA that a player is withdrawing their registration, please contact the Treasurer and the SAMFA Registrar.  The Refund Request Form must be completed in full and returned via e-mail to our Registrar.

Please note:  The timeline for processing refunds will be 4-6 weeks from the receipt of the Refund Request.

It is the responsibility of the parent(s) to “immediately” notify both the SAMFA Registrar and Treasurer of the fact that a player is withdrawing their registration (for whatever reason). Parents must immediately make arrangements to return SAMFA equipment before a refund can be issued and any deposit cheques can be returned.

Conflict & Dispute Resolution

SAMFA Conflict/Dispute Resolution Process

SAMFA Staff Code of Conduct

SAMFA Parents' Code of Conduct

SAMFA Players' Code of Conduct, Anti-bullying, and Anti-harassment 

SAMFA Conflict and Dispute Resolution Process

We request that all members use the attached process for addressing concerns/complaints regarding any aspect of football that affects SAMFA players and members.

If your complaint is in regard to football matters that are outside the control of SAMFA, such as league issues controlled by the Capital District Minor Football Association (CDMFA) or officiating which is dealt with through the Edmonton Football Officials Association EFOA), we ask that you bring your concern to the attention of the SAMFA President. The President will assist the member in contacting the appropriate Association contact (e.g. for the CDMFA, EFOA or other). SAMFA is committed to supporting parents with their complaint through to resolution.

In this manner, our Association will become more knowledgeable about our members' concerns and will be able to assist in resolving issues. We thank you for your cooperation.

The CDMFA is our governing body. 

The CDMFA is the Capital District Minor Football Association. The CDMFA is a Registered Society (Alberta) whose members operate the league in order to provide the opportunity for minor football teams in the City of Edmonton and its surrounding communities to play each other in the spirit of friendly competition.

The guidelines listed above, are governed by the policies of CDMFA.  A Code of Conduct is documented for players, parents, coaches, board members and board executive. Refer to the CDMFA Code of Conduct.

Where SAMFA does not have a specific policy regarding a matter, the relevant CDMFA policy will be the standing policy. These policies include, but are not limited to, air quality, transfer policies, player eligibility, recruitment boundaries, coaching standards, etc. 

Equipment Policy

Equipment Deposit Cheques

Equipment agreement

The rental of a player’s equipment is included in their registration fee. To ensure that all equipment is returned promptly and in good condition, an equipment Deposit cheque of $600 is required.  We ask that the equipment deposit cheques be postdated to December 1, of the current year. The equipment deposit cheque will be returned to the parent when all of the equipment has been returned in good condition.

All players will be supplied with the essential equipment required by SAMFA.

Basic equipment consists of:

A helmet, mouth guard, shoulder pads, girdle, knee pads, socks, game pants and practice and game jerseys

Players will not be issued equipment until their registration fees are confirmed, and the postdated deposit cheques for equipment and volunteer duties have been received.

The player’s parent or legal guardian must sign for all equipment issued.

Equipment must not be altered or modified in any way.

Any lost, damaged or altered equipment becomes the financial responsibility of the player’s parent or legal guardian. If the equipment deposit cheque is not sufficient to cover the price of the equipment, the outstanding balance must be issued or the amount owing will be added to next year’s registration.

If the parent or legal guardian refuses to pay for lost, damaged or altered equipment, the amount owing will be added to the next year’s registration. The player will not be allowed to register for any SAMFA programming until the equipment costs have been recovered. SAMFA has the right to pursue legal action in cases where equipment has been mistreated or deliberately damaged, and reimbursement has not been provided.

The Equipment Director, team equipment managers and SAMFA Executive are the only people authorized to distribute equipment. This is to be done under the direction of the Equipment Director.

Any player abusing equipment must be reported to the SAMFA Executive. The player may be subject to disciplinary actions or suspension by the Association until restitution has been made.

All equipment must be returned on dates set by the Equipment Director. PLEASE NOTE - EQUIPMENT DEPOSIT CHEQUES WILL BE DEPOSITED THE NEXT BUSINESS DAY. IN A FAILURE TO PAY OR AN NSF EVENT, THE PLAYER WILL BE RESTRICTED FROM ATTENDING FUTURE SAMFA EVENTS UP TO AND INCLUDING FUTURE REGISTRATIONS UNTIL THE SITUATION HAS BEEN RECTIFIED, INCLUDING ANY ASSOCIATED BANKING FEES OR CHARGES. IN THE EVENT OF A LATE RETURN, WHETHER PRE-ARRANGED OR NOT, EQUIPMENT WILL BE SUBJECT TO A $150.00 CLEANING/RECERTIFICATION FEE.

Deposit cheques will be returned to the parent or legal guardian when all equipment has been returned and it has been determined that there are no penalties.

The average cost to outfit a player during a regular tackle football season is approximately $1,239.00. 

• Helmet-$500.00 - average life span 10Yrs - Depreciation $45 /year
• Practice Jersey-$15.00 - average life span 4Yrs - Depreciation $5 /year
• Game Jersey #1-$100.00 - average life span 4Yrs - Depreciation $45 /year
• Game Jersey #2-$100.00 - average life span 4Yrs - Depreciation $45 /year
• Shoulder Pads - $300.00 - average life span 10Yrs - Depreciation $35 /year
• Practice pants-$45.00-- average life span 4Yrs - Depreciation $15 /year
• Game Pants- $90.00 - average life span 4Yrs - Depreciation $25 /year
• Girdle-$55.00 - average life span 4Yrs - Depreciation $15 /year
• Knee Pads- $9.00
• Game Socks-$10.00
• Pink Socks-10.00
• Mouth Guard-$5